Short-stay turnover cost per clean calculator
Add up what one checkout clean really costs: cleaner pay, linen, consumables and the extras. See cost per booked night and whether your guest cleaning fee covers it.
Do this for every turnover. The Short-Stay Turnover Cleaning Log & Cost Tracker logs every turnover per property, works out cleaner pay, and compares fees collected with true cost by month.
Get the spreadsheet, A$27 (GST included where applicable)How turnover cost per clean is calculated
Hosts usually know the cleaner's rate and stop there. The real cost of a turnover is three or four lines, and the one that decides your profit is cost per booked night.
1. Cleaner pay
Pay a flat rate and that is the number per turnover. Pay by the hour and it is hours × rate, so a clean that runs 45 minutes long costs you real money. Log actual hours for a month and you will know which property eats time.
2. Linen, consumables and extras
Linen is the laundry or hire cost for one full change of beds and towels. Consumables are toilet paper, soap, coffee, bin liners and the welcome pack, averaged per turnover: take a month of restock spend and divide by the turnovers that month. Extras covers breakages, stain treatment and small repairs. Cost per turnover is the sum of all four.
3. Cost per booked night
Divide cost per turnover by the average nights in a stay. A $140 clean after a 2-night stay costs $70 a night; after a 7-night stay it costs $20. This is the number that tells you whether a minimum-stay rule or a higher cleaning fee pays more.
4. Fee minus cost
Cleaning fee charged minus cost per turnover shows what each clean adds or takes from your margin. If it is negative, the break-even fee is your cost per turnover, rounded up. Multiply by turnovers per month to see the monthly gap.
Enter every cost and price ex GST. The GST switch shows prices, fees and takings with or without GST; costs and profit always stay ex GST. Set the rate to 0 if you are not registered.
Replace the defaults with your own numbers and the results update as you type.
Buy the spreadsheet: Short-Stay Turnover Cleaning Log & Cost Tracker
Know what every checkout clean really costs, pay your cleaners right, and see cleaning cost per booked night for each property. A turnover log and cleaning cost tracker for short-stay and holiday rental hosts with 1 to 10 properties, in one workbook for Excel and Google Sheets.
What it does
- Logs every turnover: property, cleaner, nights in the stay, hours worked, extra costs and any issue found
- Works out cleaner pay per turnover: flat rate per property, or hours × each cleaner's own hourly rate
- Adds linen cost per turnover, damage and repair costs, and restock purchases per property
- Compares cleaning fees collected from guests with true cleaning cost, by month and by property
- Calculates cleaning cost per booked night and flags turnovers running 30+ minutes over your target time
- Cleaner pay sheet: turnovers, hours and pay per cleaner by month, plus what you still owe
- Printable room-by-room turnover checklist with 24 tasks and tick boxes for 7 turnovers
What's inside
- Start here sheet with 5-step setup
- Settings: 10 properties (guest cleaning fee, flat or hourly pay, flat rate, linen cost, target minutes), 10 cleaners, issue types, restock categories
- Turnovers log (1,000 rows) and Restock log (500 rows) with dropdowns
- Cleaner pay sheet, month by month
- Year dashboard: turnovers, fees collected, total cleaning cost, fees minus cost, cost per night, cleaner pay owed, property table, issue counts, 3 charts
- Turnover checklist sheet
- Quick-start PDF
- Sample data so you see it working; delete it in a few clicks
A$27 (GST included where applicable), one-off digital download
Get the spreadsheet